The role of Activity Manager is directly concerned with the welfare and enjoyment of overseas students. This requires the post–holder to take overall responsibility for the preparation, operation and outcomes of the on-site activity programme. There is a strong reliance on team management as the Activity Manager is responsible for all staff leading the excursions and transfers.
The Activity Manager will be extremely responsible and able to organise their fluctuating workload. They will be capable of leading a team, working in a pressurised environment to deliver a high-quality and cost-effective leisure programme. The Activity Manager will be pro-active in their approach to achieving high participation in all aspects of the leisure programme, complying with health and safety requirements and meeting the professional standards expected from LAL’s students and agents.
Summer Schools Centre Manager
Hours of work/Contract Type:
Your normal hours of work are 48 per week over a six day week. You may be required to work additional hours when requested to meet the needs of the business. This position involves working at weekends and other unsocial hours.
Main Responsibilities and Tasks:
People Management Responsibilities
To manage the activity team (Leisure Coordinators, Activity Leaders, House Parents and Teachers) in conjunction with the Excursions Manager to ensure the smooth delivery of the LAL Summer School programme as sold by Head Office, including:
- Training the activity team in accordance with LAL policies and procedures; ensuring that all staff meet the standard expected of them.
- Working closely with the Excursions Manager and any Leisure Co-ordinators, sharing tasks in order to ensure the delivery of a well-organised, well-structured leisure programme.
- Briefing activity staff on all aspects of their responsibilities, including detailed briefings in advance of each activity.
- Ensuring the activity team have the information and equipment they need in order to perform their roles well, including important health and safety information (e.g. risk assessment).
- Managing the suitable allocation of staff to activities, excursions and transfers in liaison with other senior members of summer school staff.
- Monitoring activity staff to ensure they are engaging with students and International Group Leaders to deliver a well-planned and well-executed leisure programme which meets LAL policies and procedures.
- Seeking feedback from staff, students and International Group Leaders on the leisure programme, putting strategies in place to constantly improve the team’s delivery.
- To take responsibility for all aspects of planning and delivering the activity programme.
- To actively encourage students to take a full part in the activity programme.
- To oversee all arrangements concerning sporting and non-sporting activities, ensuring all students are able to enjoy a varied and well-balanced activity programme and all staff are aware of their duties and obligations before each activity commences.
- To actively engage in the activity programme, being available to staff and students.
- To take responsibility for ensuring that there is always a clear plan and rota outlining the activity programme, produced well in advance.
- To lead all staff assigned to activity duty.
- To be fully apprised of all planned activity information from LAL, the host school and outside agencies to guarantee a smooth operation.
- To take responsibility for designing new activities and ideas for the activity programme and to ensure all activities are well promoted to staff and students, ensuring an enthusiastic response to the whole activity programme.
- To follow and/or where necessary, adapt the prescribed activity programme in full, making additional activities available upon request.
- To liaise with maintenance and administrative staff in advance and during the term of hire to guarantee the smooth and safe operation of all activities.
- To meet with the responsible of St Mary’s Sports and Facilities at least once a week to arrange use of facilities and finalise the programme.
- To maintain financial and administrative records of all activity-related bookings and purchases, working with the Office Manager (if any).
- To understand and be conversant with LAL Risk Assessment methods and conclusions including completing new Risk Assessments and updating current ones.
- To ensure when not on duty that the Excursions Manager is apprised of all necessary information.
- To deputise for the Centre Manager as required.
- To hold the school’s emergency phone as required.
Excursion and Transfer Responsibilities
- To take an active role in the excursion programme when required.
- To assist with arrival and departure airport transfers.
- To work with the Excursions Manager, Centre Manager and LAL Head Office to ensure the leisure rota is adequate for the needs of the leisure programme.
- To cover for the Excursions Manager when required.
- To be fully engaged with students and International Group Leaders in the rigours of summer school work, providing excellent customer service while delivering the LAL Summer School product.
- To consistently ensure the welfare of the students remains paramount.
- To live on-site, board and lodging provided as part of the salary package, from four days prior to the start of the course to attend induction training, until the end of the last contracted day.
- To carry out all tasks concerned with the setting up, administration and closing down of the course as advised by line management.
- To address any student, International Group Leader or host site representative issues, complaints or suggestions by ensuring that the relevant LAL staff are made aware.
- To act in a friendly and professional manner with all of LAL’s agents, clients and staff and not to engage in any activity which may bring LAL or the designated host school into disrepute.
- To assist all students, International Group Leaders and LAL agents to derive the maximum benefit from the course.
- To follow all LAL policies and procedures, including but not limited to dress code, safeguarding, maintaining student discipline and avoiding loss and/or damage to LAL property or property belonging to the host school.
- To read and be fully conversant with all training materials relating to the role, and all pertinent British Council Accreditation requirements, prior to the start of the period of employment.
- To both lead and attend all required meetings with staff, fellow senior staff, International Group Leaders and host site representatives.
- To assist students in being on time for meals, transport and all excursions, including supervising at meal times on a rota basis.
- To assist Welfare Manager and House Parents where necessary, in ensuring students are in their accommodation on time and in bed.
- To be flexible to carry out any other duties as may be reasonably assigned by the Summer School management team, either in centre or at Head Office.
- Educated to A level or equivalent to UK level 4 education
- Computer literate with emphasis on Microsoft Word, Outlook & Excel
- Very good level of spoken and written English (CEFR B2 minimum, e.g. FCE/IELTS 5-6.5)
- NVQ (National Vocational Qualification) or equivalent in a relevant discipline
- Educated to A Level or degree level standard
- First aid / lifeguarding qualification
- Driving license
- Experience in a summer school environment
- Experience working with young people
- Previous experience in a similar role
Skills, Knowledge and Abilities
- Meticulous and thorough approach to work
- A good understanding of child Welfare
- Effective people management skills
- ‘Can do’ approach to work
- Strong time management skills
- Excellent communication skills and a team mentality
- Ability to work under pressure and be adaptable
- Knowledge of a foreign language
- Computer literate with experience using Microsoft Office 365
- Some knowledge of foreign cultures
- Responsible approach to working with juniors
- Interests in foreign and local cultures
- Satisfactory DBS disclosure or equivalent (police check)