Excursion Co-Ordinator

To work with the Excursions Manager and the leisure team in guaranteeing the smooth running of all excursions and transfers.

  • Salary: From £330 to £385 per week
  • Location: St Mary’s University (London)
  • Division: UK Summer Schools
  • Contract length: Summer Job

Summary:

This post involves the ability to help plan, manage and execute a successful leisure programme involving excursions as well as ensuring all staff on excursions and transfers are thoroughly prepared for their task. The role of Excursions Co-ordinator is an important one directly concerned with the welfare and enjoyment of overseas junior students. This requires the post-holder to also  perform all the duties expected from an Activity Leader. There will be a strong emphasis on assisting Leisure Management with planning and overseeing the excursion programme as well as training staff and ensuring that staff, students and International Group Leaders have all the information they need during excursions.

The Leisure Excursions Co-ordinator will be fun, very organised, motivated and have a strong working knowledge of the excursion destinations, excursion procedure, relevant airports and the school’s surrounding area.  The ideal post-holder will be confident and out-going with a keen eye for detail, with the ability to lead and motivate the activity team. They will have a detailed understanding of a variety of sports and activities.

Line Manager:

Summer School Centre Manager

Hours of Work/Contract Type:

Your normal hours of work are 48 per week over a six day week with a 60 minute unpaid break each day. You may be required to work additional hours when requested to meet the needs of the business. This position involves working at weekends and other unsocial hours.

Main Responsibilities and Tasks:

Leisure Responsibilities

  • To perform all duties and tasks expected from an Activity Leader.
  • To be jointly responsible with line management for the smooth running of the leisure programme, including excursions and airport transfers.
  • To assist the Excursions Manager in all aspects of planning, improving and delivering the Excursions programme.
  • To assist line manager in co-ordinating airport transfers to and from the school.
  • To lead and assist with both arrival and departure airport transfers, providing a positive first and last impression of LAL Summer Schools.
  • To assist line manager in the allocation of staff to the Excursion programme.
  • To lead activities and excursions and assist with the development and training of Activity Leaders on excursions, ensuring students’ safety and well-being at all times.
  • To actively encourage students to fully take part in the excursions programme.
  • To lead students on activities.
  • To ensure that all aspects of the excursions programme run smoothly and safely.
  • To assist in daily administrative and pastoral tasks as requested by line management, including meal monitoring.
  • To lead fun, engaging and safe activities for the students.

Welfare Responsibilities

  • To provide House Parent cover as and when required (up to 2 nights per week) which includes:
  • Managing the residence, ensuring that it is a secure, welcoming and functioning environment – maintaining order and cleanliness.
  • Remaining on-site and in the designated residence at all times when on House Parent duty, ensuring students know where to go if they have a problem during the night.
  • Conducting nightly house meetings with all students staying in the residence.
  • Ensuring students go to bed on time and that order is kept at night times.
  • To assist House Parents, where necessary, in ensuring students are in their accommodation on time for the house meetings and bed.
  • To accompany students living with homestay hosts to and from the summer school.
  • To assist students in being on time for meals, transport arrangements and all planned activities.
  • To hold the centre 24-hour emergency phone on a rota basis.

Other Responsibilities

  • To be fully engaged with students and International Group Leaders in the rigours of summer school work, providing excellent customer service while delivering the LAL Summer School product.
  • To consistently ensure the welfare of the students remains paramount.
  • To live on-site, board and lodging provided as part of the salary package, from four days prior to the start of the course to attend induction training, until the end of the last contracted day.
  • To carry out all tasks concerned with the setting up, administration and closing down of the course as advised by line management.
  • To address any student, International Group Leader or host site representative issues, complaints or suggestions by ensuring that the relevant LAL staff are made aware.
  • To act in a friendly and professional manner with all of LAL’s agents, clients and staff and not to engage in any activity which may bring LAL or the designated host school into disrepute.
  • To assist all students, International Group Leaders and LAL agents to derive the maximum benefit from the course.
  • To follow all LAL policies and procedures, including but not limited to dress code, safeguarding, maintaining student discipline and avoiding loss and/or damage to LAL property or property belonging to the host school.
  • To read and be fully conversant with all training materials relating to the role, and all pertinent British Council Accreditation requirements, prior to the start of the period of employment.
  • To both lead and attend all required meetings with staff, fellow senior staff, International Group Leaders and host site representatives.
  • To assist students in being on time for meals, transport and all excursions, including supervising at meal times on a rota basis.
  • To assist Welfare Manager and House Parents where necessary, in ensuring students are in their accommodation on time and in bed.
  • To be flexible to carry out any other duties as may be reasonably assigned by the Summer School management team, either in centre or at Head Office.

Person Specification:

Qualifications

Essential

  • Educated to GCSE standard (5 A*-C grades – including English and Maths) or equivalent
  • Computer literate with emphasis on Microsoft Word, Outlook & Excel
  • A good understanding of child welfare (A/I)
  • Very good level of spoken and written English (CEFR  B2 minimum, e.g. FCE/IELTS 5-6.5)

Desirable

  • NVQ (National Vocational Qualification) or equivalent in a relevant discipline
  • Educated to A Level or degree level standard
  • First aid / lifeguarding qualification
  • Driving license

Experience

Essential

  • Experience in a summer school environment
  • Experience working with young people

Desirable

  • Experience managing planned excursions

Skills, Knowledge and Abilities

Essential

  • Meticulous and thorough approach to work
  • Effective people management skills
  • ‘Can do’ approach to work
  • Strong time management skills
  • Excellent communication skills and a team mentality
  • Ability to work under pressure and be adaptable

Desirable

  • Knowledge of a foreign
  • language
  • Computer literate with experience using Microsoft Office365
  • Experience using Office 365

Personal Attributes

Essential

  • Some knowledge of foreign cultures
  • Responsible approach to working with juniors
  • Interests in foreign and local cultures
  • Satisfactory DBS disclosure or equivalent (police check)
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