Office & Student Services Assistant

LAL, having recently celebrated over 30 years in the industry, is a well-established, international English language provider for adults and juniors, supported by a large German parent company. We are looking for a talented Office & Student Services Assistant whose job will be to take on all Office related responsibilities and also assist within the Student Services Department.

Summary:

To take responsibility for office/financial/facilities/payroll management duties and to support the Student Services Department.

Location:

LAL Fort Lauderdale, 5727 N. Federal Hwy, Fort Lauderdale, FL 33308

Line Manager:

Office Assistant: General Manager

Student Services: Student Services Manager

Hours of work/contract type:

40 hours per week, full-time exempt

Main Responsibilities and Tasks:

Office

  • To undertake the banking as necessary and maintain cash balances as low as reasonable so as to minimise risks for the company. Submit daily and weekly reports to FTIAS (Malta).
  • To manage receipts and payments relating to the company credit cards. To understand all transactions. To proactively chase card holders for receipts and justification forms.
  • To make Petty Cash payments and reconcile monies.
  • To pay suppliers and manage invoices in a timely manner.
  • Manage receipts and payments. Scrutinise deposits and payments. Proactively avoid queries.
  • Submit monthly sales tax payments.
  • To answer any queries from accountants on relevant matters.
  • To take responsibility for stock taking.
  • Management of all service contracts. To collate this information into a database and manage renewals.
  • Responsible for all admin/stationery purchases.
  • Collection of Direct Student Debt and chasing of all outstanding invoices.
  • Preparation, administration and submission of the bi-weekly payroll.
  • Maintain a calendar of events for office deadlines.
  • Provide support for budgeting and forecasting.
  • To manage school in conjunction with the General Manager, including building maintenance, cleaning and purchases/contracts.
  • To manage reception when required.

Student Services

  • Provide excellent standard of Customer Service to students, visitors and fellow colleagues.
  • To inform all accommodation providers with arrival and departure times for all students.
  • Support recruitment and management of new host families.
  • Support the provision of adequate administrative and record keeping function for the Student Services Department.
  • Support the activities of the leisure department.
  • Provide cover for emergency phone as/when required.
  • To perform any additional duties assigned by the Student Services Manager and/or General Manager not detailed above.

Competitive Salary

Full time/permanent

Share

  • Salary: Competitive
  • Location: Fort Lauderdale
  • Division: LAL US
  • Contract lengthPermanent


How to apply

Please ensure that you meet the requirements in the Job Description and Person Specification before applying. You can apply on-line using the link below, or download and complete an application form.
 

On-line application form

You can apply online by clicking the button below: Apply Online

PDF application form

Apple Mac Users please note:
We love Apple Macs, but Apple’s Preview program will not save data you enter in our forms. You have two choices:
  1. Use Adobe Reader to open, complete and save our application forms
  2. Use Preview, print the completed form to PDF using Print > PDF > Save as PDF…, then send us the new PDF you have created.
Application Form for LAL Boston and LAL Fort Lauderdale (163kB)