Payroll and Administration Officer

Job Description & Person Specification
Payroll & Administration Officer

To take responsibility for the management and delivery of efficient and accurate Payroll processes at LAL

LAL Torbay, Conway Road, Paignton, TQ4 5LH

Line Manager:
General Manager

Hours of work/contract type:
Part Time, 20 hours per week

  • Salary: Competitive
  • Location: Paignton
  • Division: LAL Torbay
  • Contract length: Part Time

Main Responsibilities and Tasks:

    • To take responsibility for the delivery of efficient and accurate Payroll processes
    • Ensure compliance in terms of minimum wage, pensions auto enrolment, Tax and NI and HMRC Submissions
    • Maintains payroll information by designing systems; directing the collection, calculation, and entering of data.
    • Updates payroll records by reviewing and approving changes in exemptions, insurance coverage, savings deductions, and job titles, and department/ division transfers.
    • Pays employees by directing the production of pay checks or electronic transfers to bank accounts.
    • Prepares reports by compiling summaries of earnings, taxes, deductions, leave, and non taxable wages.
    • Balances the payroll accounts by resolving payroll discrepancies.
    • Provides payroll information by answering staff questions and requests.
    • Maintains payroll guidelines by writing and updating policies and procedures.
    • Complies with all UK and HMRC legal requirements by studying existing and new legislation; enforcing adherence to requirements; advising management on action required.
    • Setting up new members of staff on the payroll system
    • Calculating any statutory payments
    • Maintains employee confidence and protects payroll operations by keeping information confidential

Person Specification:



  • Payroll Technician qualification or equivalent experience
  • GCSE Maths and English Grade C or above or equivalent
  • General office administration experience
  • Experience of using full range of Microsoft Office Suite


  • Previous Payroll Experience

Skills, Knowledge and Abilities

  • Excellent level of spoken and written English
  • Accuracy and attention to detail, particularly when working to tight deadlines
  • Ability to work on own initiative as well as part of a team
  • Flexibility in approach to learning and understanding new things
  • Numerate and ability to use a calculator and perform basic arithmetic calculations e.g. percentages and ratios
  • Ability to use Microsoft Word and Excel (Office 2007 or higher)

Personal Attributes

  • Willingness to work non-standard hours when necessary Ability to work under pressure
  • Ability to prioritise workload and deal with conflicting demands
  • Attention to detail



  • A-Level education or equivalent


  • Experience of Using Opera Payroll Software
  • Language School Experience


How to apply

Please ensure that you meet the requirements in the Job Description and Person Specification before applying. You can apply on-line using the link below, or download and complete an application form.

On-line application form

You can apply online by clicking the button below: Apply Online

PDF application form

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Application Form (163kB)