Summer Schools Operations Co-ordinator

LAL, having recently celebrated over 30 years in the industry, is a well-established, international English language provider for adults and juniors, supported by a large German parent company. We are looking for a talented Summer Schools Operations Co-ordinator whose job will be to take on all aspects of our Summer Schools Operations, to include Student Welfare, Leisure and Accommodation.

 

Job Title:

UK Summer Schools Operations Co-ordinator

 

Line Manager:

UK Summer Schools Operations Manager

 

Location:

LAL London, Allied House, 29-39 London Road, Twickenham, Middlesex, TW1 3SZ

 

Hours of work/contract type:

37.5 hours per week/permanent

 

Summary:

The purpose of the role is to offer operational support to UK Summer Schools. The main responsibilities of this role is the preparation of the leisure programme for all summer centres and the recruitment and organisation of Homestay hosts for our UK Summer Schools programme.

Main Responsibilities and Tasks:

  • Assisting the Summer Schools Operations Manager (SSOM) in all aspects of preparing, organising and running the summer school.
  • Preparing and organising all aspects of the leisure programmes.
  • Supporting the Operations Manager in ensuring the provision of welfare to students is in keeping with client expectations, contract limitations, published provisions as well as HSE/British Council/Accreditation UK/English UK requirements
  • Developing in depth knowledge of the LAL UK Summer Schools portfolio including the sites, facilities, programmes and unique selling points.
  • Being active in providing and creating improvements to all aspects of the Summer Schools product.
  • Assisting in the induction and training of all seasonal staff.
  • Being available and prepared to manage a centre during the operational
  • months should the need arise.
  • Providing support and guidance to all staff during the summer.
  • Maintaining efficient and effective record-keeping, ensuring that all documentation is organised and accessible.
  • Being proactive in encouraging communication between relevant parties and ensuring that tasks are seen through to their conclusion.
  • Acting in a seemly and professional manner with all of LAL’s agents, clients and staff and not to engage in any activity which may bring LAL or the designated Summer School into disrepute.
  • Dressing in a manner commensurate with the roles demanded of the position; in keeping with LAL dress code.
  • Reading and being fully conversant, at the start of the period of employment, and to keep up-to-date, with all pertinent legal & British Council/Accreditation UK/English UK/YL EUK requirements.
  • Becoming fully conversant with relevant HR procedures including the effect of Child Protection legislation on the Summer Schools operation.
  • Keeping abreast of all relevant legislation and regulation in relation to the Homestay programme.
  • Liaising with the Operations Manager on a daily basis and act as a hub for all communication, ensuring all messaging flows promptly.
  • Assisting, where available with any general duties that may be required from LAL London and to hold school welfare phone when required (additional remuneration).
  • Supporting transfers processes during the summer.
  • Carrying out any other duties that may be reasonably assigned by management.

 

Person Specification:

(Essential)

 

Education, Training and Knowledge

  • A Level Standard or equivalent
  • Knowledge of British Council Accreditation requirements relating to   provision for young learners

 

Relevant Work Experience

  • General office administration experience
  • Experience of working in the Summer School Industry
  • Experience of using the full range of Microsoft Office Suite

 

Skills and Abilities

  • Knowledge and experience of foreign cultures
  • Accuracy and attention to detail, particularly when working to tight deadlines
  • Ability to work on own initiative as well as part of a team
  • Excellent communication skills

 

Physical Requirements

  • Able to meet the requirements of the job (e.g. stock maintenance)

 

Other Attributes

  • Willingness to work non-standard hours when necessary
  • Can-do attitude and enthusiasm towards the role
  • Enhanced DBS disclosure – clear
  • Full clean driving licence

 

(Desirable)

 

Education, Training and Knowledge

  • Degree qualification or equivalent
  • First Aid Certificate
  • Safeguarding certificate
  • Fire Safety certificate

 

Relevant Work Experience

  • Language School Experience
  • Experience of working in a similar position
  • Experience of working in a residential setting
  • Experience of managing a leisure programme for young learners

 

Skills and Abilities

  • Ability to speak and write in languages other than English
  • Knowledge of Microsoft Office 365

 

Share

  • Salary: Competitive
  • Location: Twickenham
  • Division: UK Summer Schools
  • Contract lengthPermanent


How to apply

Please ensure that you meet the requirements in the Job Description and Person Specification before applying. You can apply on-line using the link below, or download and complete an application form.
 

On-line application form

You can apply online by clicking the button below: Apply Online

PDF application form

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Application Form (163kB)